Introduction
When it comes to compliance, few areas attract as much DVSA and Traffic Commissioner attention as drivers’ hours and working time rules. A single breach might look minor, but repeated offences can quickly build into a serious compliance issue that threatens your O-Licence.
A small operator recently discovered that one of their drivers wasn’t making manual entries for other off-duty periods. The driver thought it wasn’t a big deal until the DVSA carried out a roadside check. The missing records were flagged, and the operator now faces an investigation into whether their systems are “fit and proper” to manage compliance.
What the Law Requires
Operators and drivers must comply with both EU drivers’ hours regulations and the Working Time Directive (WTD). Key legal requirements include:
- Daily driving limits and required rest breaks.
- Weekly and fortnightly maximum driving hours.
- Accurate tachograph use, including manual entries.
- WTD limits on working time over reference periods.
- Proper retention of records for at least 12 months.
Failure to comply can result in fixed penalties, prohibition notices, and, in serious cases, referral to the Traffic Commissioner.
Best Practice for Operators
Strong systems are essential. Here’s how to manage drivers’ hours compliance effectively:
- Use tachograph analysis software (such as Tachomaster) to spot breaches quickly.
- Provide regular driver training and debriefs on common errors (manual entries, missing mileage, break planning).
- Audit Working Time Directive reports alongside tachograph data.
- Keep clear records and evidence that you’re monitoring and correcting issues.
- Treat repeated breaches as a management issue, not just a driver problem.
Final Thoughts
Drivers’ hours compliance isn’t just a paperwork exercise – it’s a legal requirement that keeps your business safe from enforcement action.
👉 Hauliers Hub members get access to templates, driver briefings, and compliance support to help manage drivers’ hours effectively and reduce the risk of costly errors.
📩 Join Hauliers Hub today and take the stress out of drivers’ hours compliance.
