Every operator says their drivers complete their daily walkaround checks, but DVSA inspections and roadside stops often tell a different story.
We worked with a tipper operator who assumed their drivers were checking their vehicles properly. But after two roadside prohibitions for bald tyres and a cracked mirror, DVSA asked for evidence of pre-use checks. The paperwork was patchy, and the digital app hadn’t been used in over a week. The result? A formal warning and instructions to tighten up procedures.
The law is clear: a daily walkaround check must be completed before a vehicle is used on the road. It’s the driver’s responsibility, but the operator must provide the tools and systems to support and record it. Defects must be reported immediately and not ignored.
To get this right:
• Use a consistent, easy-to-follow defect reporting process (paper or digital)
• Include all key areas in the checklist: lights, tyres, mirrors, load security, fluids, wheel nuts, etc.
• Ensure completed checks are recorded and stored for at least 15 months
• Action reported defects quickly and record the rectification
• Monitor compliance and challenge missed or rushed checks
Best practice includes:
• Random spot checks of completed walkarounds
• Disciplinary process for missed checks
• Driver training and toolbox talks on vehicle safety
• Using digital systems with time stamps and photo uploads
Hauliers Hub gives members access to daily defect report templates, digital checklists, training tools, and compliance guidelines so you’re always audit-ready.
Walkaround checks are your first line of defence and your legal obligation. Make sure they’re being done right.
✅ Want to improve your vehicle check system?
Join Hauliers Hub for access to tools, templates, and expert guidance that keep your fleet compliant.
